User Defined Assessment Tool: When Being Flexible Matters

User-Defined Assessment Tool (UDAT)

ADL’s User-Defined Assessment Tool (UDAT) allows your facility to design and build assessment forms that accommodate your very specific needs. Forms can be created for each Department within your facility, and for users on each shift within the Department. UDAT software is built on eForms PDF , and replaces your facility’s paper assessment forms, such as Nursing, Dietary Preferences, activity, level-of-care and rehab assessments.

Completed UDAT forms automatically update the Resident’s records and are saved in a document library which become part of the Resident’s EMR.  While the user is entering the responses into a facsimile of the form, the program calculates assessment scores, maintains histories, displays instructions, updates the workflow, and updates the Resident’s Scheduler to issue reminders when assessments are due.

Items from a UDAT assessment form are linked to MDS 3.0 items (fields) and can be auto-filled by the click of the Autofill button.

UDAT offers preloaded Fillable PDF  forms for the following areas:

  • Nursing Assessments
  • Discharge
  • Miscellaneous

Customized Criteria

Each form can place assessment criteria into groups (such as ADLs and Nutrition) and then place items and sub-items within each group. Costs can then be associated at the sub-item level, allowing for very specific analysis. You decide what items and questions belong on each form. By creating these assessment forms, you can meet the needs of both clinical and financial analysis.

Customized Questions

Every question on every form can be defined as check-off (multiple choice or Yes/No) or text-based, allowing you to decide which questions can be answered quickly, and which require a detailed response. Each question can be tied to the MDS question to which it relates.

Patient/Resident Database

The User-Definable Assessment Forms Tool is fully interfaced with the Resident Database (Admissions, Discharges, Transfers Module). No resident data needs to be re-entered, saving time and effort.

Dozens of Standard PDF templates are available for download from the Clients-only Website.

If custom forms are needed they can be created by the Adobe Acrobat program to define the data entry fields on the form. Your staff or our technicians can easily create new forms to capture data, update the database, and be saved by the Documents Manager Server (Docmgr).

Form Filling Steps

  • Click the Defined Assessment in the User Interface, your PDF will open.
  • Type into your PDF, fill checkboxes, enter the data.
  • Click [Print Button] to print your hardcopy
  • Click [Save Button] and the data updates the database and the form and data is saved as a new PDF/Filled.

  • Reduces Paperwork
  • Integrates with Database
  • Enhance Record Accuracy
  • Ensure Chart Uniformity
  • Use Existing PDF Forms
  • WYSIWYG Data Entry
  • Scalable Forms
  • eMail Completed PDFs
  • Reduces Storage Space
  • Easy to Handle
  • Readable on Smartphones
  • Downloadable Forms
  • Custom Forms
  • Saves PDF with Data
  • Updates Database
  • Updates the Workflow